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DIRECTORATE OF FINANCE

MR J. SIBANDE (DIRECTOR OF FINANCE)

  The Finance Department is responsible for the short-term and long-term financing of Lilongwe City Council’s operations. Our role is to ensure that there are adequate funds available to acquire the resources needed to help the City Council achieve its objectives.

 

THE MANDATE OF THE DIRECTORATE

The Finance Directorate is mandated to prepare the Institutional budget, manage and account for both expenditure and revenue for the Authority. Below are the core functions of the Directorate:

    • Advising the Council on all financial matters.
    • Mobilizing revenue for Council’s operations.
    • Preparation and consolidation of annual estimates.
    • Preparation of monthly financial reports and annual financial statements.
    • Investment appraisal.
    • Ensuring timely collection of debts and payment of Council’s obligations.
    • Compilation of audit responses.

 

SECTIONS

Income

Cash office - Receiving cash and cheques
                      - Banking
                      - Maintaining receipt cashbooks
                      - Production of monthly revenue reports

Rates - Biling of City rates
            - Reconciliation of bills
            - Responding to queries
            - Production of monthly rates blances

Debts - Delivery of bills
            - Maintenance of reports
            - Chasing debts

 

Payments

    • Production of monthly reports.
    • Maintenance of cashbooks.
    • Raising payment voulchers and writing cheques.
    • maintenance of petty cash

Salaries - Monthly payroll analysis and reports
                 Payment to employees

 

 

 

Ledgers

    • Maintencance of proper books of accounts.
    • Production of reports.
 

Reconciliation

    • Reconciliation of bank statements against cashbooks of all bank accounts.   
    • production of monthly reports.

 

Stores       

    • Receipt of incoming goods.
    • Inventory control.
    • Maintenance of stock records.
    • Issue and dispatch.
    • Stock taking and stores accounting.

 

Last Updated on Monday, 02 December 2013 09:35

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